Privacy Policy

1. Data Controller

California Youth Karate Club, Inc. is the data controller responsible for your personal data. If you have any questions about this Privacy Policy or our data practices, please contact us at:

2. Information We Collect

2.1 Personal Information You Provide

We collect information that you voluntarily provide to us, including:

• Contact Information: Name, email address, phone number, and mailing address
• Program Enrollment: Child’s name, age, and relevant health or educational information for program participation
• Newsletter Subscriptions: Email address and name for event notifications and updates
• Donation Information: Name, contact details, and payment information for charitable contributions
• Inquiry Forms: Any information you submit through our contact or inquiry forms

2.2 Information Collected Automatically

When you visit our website, we may automatically collect:

• Device Information: Browser type, operating system, and device identifiers
• Usage Data: Pages visited, time spent on pages, and navigation paths
• IP Address: For security purposes and approximate geographic location
• Cookies: See our Cookie section below for more details

3. How We Use Your Information

We use your personal information for the following purposes:

4. Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds:

5. Your Rights

Under applicable data protection laws, you have the following rights:

To exercise any of these rights, please contact us at rojaskenpo1@gmail.com. We will respond within 30 days.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy:

• Program records: 7 years after last participation (for legal and tax purposes)
• Newsletter subscriptions: Until you unsubscribe or request deletion
• Donation records: 7 years (tax compliance requirement)
• Contact form submissions: 2 years or until resolved
• Website analytics: 26 months

7. Cookies & Tracking Technologies

Our website uses cookies to enhance your browsing experience:

You can control cookies through your browser settings. Note that disabling certain cookies may affect website functionality.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encrypted data transmission (SSL/TLS)
• Secure data storage with access controls
• Regular security assessments
• Staff training on data protection

9. Third-Party Data Sharing

We may share your personal data with:

• Service Providers: Email delivery, payment processing, and website hosting services
• Legal Requirements: When required by law, court order, or government request
• Consent: When you have given explicit consent for sharing

We do not sell your personal information to third parties.

10. Children’s Privacy

As a youth-focused organization, we take children’s privacy seriously. We collect information about minors only with parental or guardian consent for program enrollment purposes. Parents/guardians have the right to:

• Review their child’s personal information
• Request corrections or deletion
• Withdraw consent for data collection

11. International Data Transfers

Your data may be processed in countries outside of your residence. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by relevant authorities, to protect your data during any international transfers.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the “Last updated” date. We encourage you to review this page periodically.